AGM reports 2017.

 

Below are copies of the reports as presented at the AGM held recently in Marple.

 

Note of Annual Mtg Stockport Canal Boat Trust (SCBT)
29th January 2017


1. Welcome and Introductions 
James Dunlop welcomed volunteers and Trustees to the mtg.
Present:
19 Volunteers / Trustees were present
Apologies were received from 3 others.
2. Chairs Report – James Dunlop gave the chairs Report announcing that this would be his last mtg as Chair.  It was interesting to hear some of the history of the charity. James was thanked for his work over the last 25 years and a presentation was made by Lisa Smart on behalf of the Trust.
Sue Woodgate was introduced as the new Chair of Stock
3. Skippers Report
Peter Sharp, Skipper, gave the Skippers Annual Report.     
A brief summary of the 2016 season.
In February substantial work was carried out on the boat.
The front and back ceiling were fitted with wooden cladding. Various areas both inside & outside the boat were painted. New covers for seats, new carpets & new toilet seats were fitted.
The boat went into dry dock for a new bearing on the tiller. The bottom of the boat was blackened and the fuel injector was removed for servicing.
On March 26th we attended the Bugsworth Basin Weekend. The attendance was poor, due in part to the weather which was windy and cold. Despite this, we did well on the boat trips.
In April we were informed that we were going to receive the Queen’s award for voluntary service, the highest award a voluntary group can receive in the UK. This was a fitting tribute and public acknowledgement of the hard work put in by the whole volunteer team who have helped with a wide and varied range of skills and abilities.
April & May were both busy months with high passenger numbers.
In June The New Horizons was in usual attendance at the Whaley Water Weekend and the Marple carnival where we did very well at.
July was another busy month with trips and passenger numbers. On the 4th July a group of volunteers were invited to Gorton Monastery to receive the Queen’s award for voluntary services. Those in attendance were James Dunlop, Peter Sharp, David Howard, Ken Hume, Marion Eyers, Derek Eyers, David Sherridan, Rowena Robinson, Bill Beard and Ian Watson. A very pleasant day, enjoyed by all and the award is now displayed on the boat for all to see.
During August, again busy, I had to replace the throttle control on the boat.
The food fair was held in September, at which the raffle which had been running since the start of the season was drawn. This is the 2nd year of the raffle and again it worked very well.
The rest of the season remained busy with the last trip of the season on 23rd October. In total 2,851 guests enjoyed their trips on The New Horizons with many expressing their appreciation to both myself and other crew members.
The year ended with The New Horizons once again transporting Father Christmas down the canal into Marple on the evening of Friday 2nd December. This event grows in popularity every year and helps to cement the relationship The New Horizons has enjoyed with residents of Marple. The following day the Christmas Cracker ran which was well attended.
A lunch was held at the mooring at the end of September to thank all the volunteers for their help during the season. It was a very good turnout and gave an opportunity for volunteers to meet and socialise with each other in a relaxed and informal gathering. Sue Woodgate kindly did the catering and the event was enjoyed and appreciated by all.
Throughout the season we have been experiencing problems with the lift, stopping and starting. We have worked through this with running repairs to keep the lift operating throughout the season. The lift is the main feature of the boat and we cannot operate without one. However it is 35 years old, has given great service but is long overdue to be replaced. The Trustees have agreed to this and to this end we have started fundraising. We hope to have the new lift in place for the start of the 2017 season.
Finally, I would like to express my thanks & appreciation to all volunteers for their help & assistance throughout the season. Sincere thanks to the skippers for their help. Many thanks also to Marion Eyres for her help in taking & co-ordinating bookings throughout the year. Special thanks to Dave Sherratt for his unstinting support & help.  Thanks also to Mike Fishwick for making the metal hatches for the boat both front & back which were kindly donated by him. The support from everybody in the ‘Team’ is the vital ingredient that helps  to make the New Horizons the success it undoubtedly is and allows us to continue to offer a much valued service to the community every year.

4. Treasurer's report  - Ian Watson (29/01/17)
As you know, during May I became the honorary treasurer and I’d like to thank our previous treasurer Stuart for his work in the past and especially James for his assistance during the last eight months.
The current situation is that our company is financially stable and sustainable. Last year our income increased by 14.5% over 2015 while our expenditure increased by 25%. These increases result from the new lift project. During 2015 we received donations totalling approximately £11,000 and in 2016 we received £7,000 towards the new lift and £6,000 in other donations. The deposit for the new lift represents 23% of the 25% increase in expenditure.
Our lift fund now contains £7,000 and I would like to thank everyone who has helped to raise this money. We therefore remain £8,000 short of our target. Much time and effort went into the careful preparation of a funding submission to the Big Lottery Fund and two days before Christmas we received a conditional offer of £10,000 from them, but, unfortunately, one of the conditions of the offer was that we wouldn't use the money to pay for any existing spending commitments, which is precisely why we wanted the money. So, consequently and regrettably, their offer has been withdrawn.
Soon I will be submitting our claim for gift aid and then begin the creation of our public accounts for approval by our auditor and subsequently for submission to Companies House and the Charity Commissioners.

5. Fundraising Report  -  Sue Woodgate
It has been another good year for fundraising activities and events.
It has been good to see regular volunteers joining us at these events as the more people involved the easier the days run.  The weather has not been as unkind to us at festivals as in previous years with some very good days.   It has also been good having more support in the preparation of the goods for sale prior to the events and the range of goods and activities available has increased yet again and we now have a regular clientele at many events.
Festivals/ Shop on Board
We have attended 5 events and festivals this year. 
Bugsworth                                                           £  905.00
Whaley Bridge 2 days                                       £1,198.25
Marple Carnival                                                 £  794.53
Food Fair –                                                        £1,827.89
Christmas Cracker                                            £1,751.92
Boat Sales                                                        £   499.39
Total                                                                   £6,976.98
Outgoings                                                         £1,848.95
Profit                                                                  £5,128.03
Jams, Jellies, Marmalades and Chutneys
This year we have had 42 different types of produce, made 1061 jars and used 415bs of sugar.  
The freezers are full and we are ready to start the process again for the 2017 season.
Most popular lines:
Blueberry Jam 63
Marmalade Lemon 88
Marmalade Seville Medium Cut 75
Marmalade Seville Thick cut 88
Marmalade Three Fruits 131
Raspberry Jam 47
Strawberry Jam 52

Knitting and soft toys etc.
It is good that there are still a number of people contributing in this area and it continues to be a steady part of the shop trade as well as at events and festivals.  We did exceptionally well in this area at both the Food Fair and Cracker and are now in the process of replenishing stock.
Shop Take  2016    £3,398.93
Football
The football game continues to be popular, with the youngsters (and the not so young) this year it has averaged over £100 an outing and contributes significantly to festival totals.  Thanks go to Tony who continues to turn up dressed as a referee and run the game for us.
Football take 2016   £464.20
Tombola
We continue to do well every time we go out with a Tombola, this is down to the generosity of volunteers and Marple Traders, in prizes donated and time to actually run the stall as well as the time spent by Bob, Peter and Alan labelling and Bob folding tickets.
Thanks also go to the people of Marple who visit our stalls, support our fundraising and don’t forget us when other opportunities for gaining additional funds arise.
Tombola Take  2016     £2,420.23
Boat sales
The shop on the boat continues to work well with most of the sales being at the weekends or with family groups.  In 2016 we added to the range of stock on board, this increased the smaller items we have available and made the general display more attractive.
Float the Boat
This is a scheme where you can sponsor a slice of the boat, a full slice is £20 pa which gift aided is £25.00,  a half slice is £10 which gift aided is £12.50, we have an annual draw in which sponsors can win  a free trip on the boat.  New members have joined this year but shares are still available.
Easy Fundraising
SCBT is registered with Easy Fundraising; this site allows businesses to donate a small % to the Charity when you shop online with them.
Currently our cause donations stand at £152.60p, however we only have 7 supporters registered on line, a few more would help.
http://www.easyfundraising.org.uk/causes/stockportcanalboattrust/
 
Float the Boat Draw  - the Float the boat draw was done and the free trip was won by S11, Geoff Collins, this was re donated to the trust.
 Car boot – Volunteers were asked if anyone would be able to do a car boot sale in aid of the charity a significant amount of goods have been donated which could raise money in this way.
 EBay  - some high tariff items have been donated so volunteers were asked if anyone had experience of using e-bay to sell items.
6. New Trustees – following the resignation of Bill Ardern volunteers were asked if anyone was interested in joining the Trustees.
7. Calendar

FEBRUARY TBC         QUIZ NIGHTS AT THE RING O’BELLS
MARCH  2017       CRUISING STARTS
APRIL  15th /16th   OPEN EVENT AT THE MOORING
 
MAY    15TH          HAWK GREEN MAYPOLE EVENT
JUNE   3RD           BUXTON ROTARY CLUB BAZAAR
JUNE  17TH             MARPLE CARNIVAL
SEPTEMBER         MARPLE FOOD FESTIVAL
SEPTEMBER  24TH  VOLUNTEERS EVENT AT THE MOORING
DECEMBER         CHRISTMAS  CRACKER

8. Skipper Training – Volunteers interested in becoming accredited skippers were asked to indicate this to Peter as 3 possible Training Institutions have been identified in the North West.
9. AOB
Three items of AOB were raised.
• Quiz nights at the Ring O’Bells
• Coffee Mornings at the Senior Citizens Hall.
• Sweatshirts bearing the logo of a Narrowboat and the wording New Horizons.
Mtg Closed at 2.45pm.

 

Queens Award for Voluntary Services

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